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2nd Virtual City Council Meeting

April 27, 2020 @ 6:00 pm

City Hall Temporarily Closed

The City of Miami Springs will conduct its 2nd virtual City Council Meeting on Monday, April 27th.  Notably, the meeting does not start at the normal 7pm time.  It starts earlier at 6pm.

The City of Miami Springs will have its second Virtual Council Meeting since the emergency declaration due to the Coronavirus.  The meeting will be held on Monday, April 27th at 6pm.

CALL INTO MEETING
The public will be able to participate by calling in to the virtual public meeting.  The call in numbers is 305-805-5151 then input the Meeting ID: 863-7957-4137 followed by #.  You will not have to enter a participant ID, so just hit # again when prompted.

EMAILED COMMENTS:
Members of the public may email their public comments to the City in advance of the meeting. Please email the City at cityclerk@miamisprings-fl.gov by 12:00 p.m. on the day of the meeting with the subject line “PUBLIC COMMENT” and the following information in the body of the email:

  • Your Name
  • Address
  • if you are a hired Consultant or City Employee
  • if you are engaged in Lobbying Activities and/or representing an organization

The City asks that you limit your comments to no more than 350 words. Public comments received via email may be read into the record during the public comment portion of the agenda, if any.

LIVE REMOTE & TELEPHONE COMMENTS:
If there is a public comment portion of the agenda or the City Council opens a matter for public comment, live remote public comments will be accepted as follows:

By telephone:
To ask to speak during the meeting, please press *9 from your telephone. You will be called on to speak during public comments and identified by the last 4-digits of your telephone number. During the virtual meeting, when your name or last 4-digits of your telephone number is called, you will be unmuted and you may deliver your comments. Please be sure to be in a quiet area to avoid unnecessary noise. Please provide the following information before delivering your comments:

  • Your Name
  • Address
  • if you are a hired Consultant
  • City Employee
  • if you are engaged in Lobbying Activities and/or representing an organization

A time limit may be imposed for each speaker during public comment. Your cooperation is appreciated in observing the time limit.

MEETING AGENDA

Consent Agenda: (Funded and/or Budgeted):

A) Recommendation by Public Works that Council authorize the issuance of a Purchase Order to Distreebutors, Inc., utilizing Miami Dade County contract #1298-1/21-1 (attached), in an amount not to exceed $47,502.50, for the purchase of street tree planting and planting of street trees, as funds were budgeted in the FY18/19 Budget pursuant to Section §31.11 (E) (5) of the City Code

B) Recommendation by Public Works that Council approve an increase to open Purchase Order #200240 in the amount of $23,000.00 to BTS Land Service Corp. for tree trimming throughout the City. Council approved $100,000.00, October 8, 2019 as funds were approved in the FY 19/20 Budget, pursuant to Section §31.11 (E) (5) of the City Code

C) Recommendation by the Police Department that Council authorize the issuance of a Purchase Order to Royal Rent-A-Car Systems of Florida, utilizing Miami-Dade County’s Bid No. 8809- 0/19, Vehicle Rental Services, in the amount of $10,388.00, for the monthly rental of two vehicles (for a 7-month period), as these funds qualify for expenditure from the Police Law Enforcement Trust Fund, as funds are in the projected FY 19/20 Budget, pursuant to Section §31.11 (C)(2) of the City Code

D) Recommendation by the Police Department that Council authorize the issuance of a Purchase Order to Safeware, Inc., utilizing U.S. Communities Contract #4400008468, in the amount of $24,624.00 for the purchase of forty-five (45) Avon First Responder C50 gas masks kits, as funds are in the projected FY 19/20 Budget, pursuant to Section §31.11 (C)(2) of the City Code

E) Recommendation by the Police Department that Council waive the competitive bid process in the best interests of the City, mainly due to they are the only local vendor in Miami-Dade County to provide police uniforms (we’ve established over a twenty-year relationship), and approve an expenditure to Lou’s Police Distributors, not to exceed $25,000.00, for police uniforms as funds were approved in the FY 19/20 Budget, pursuant to Section §31.11 (E)(6)(g) of the City Code

Old Business: None.

New Business:

A) Request for additional funding for the Emergency mold remediation work at the City Hall Building

B) Recommendation by the City Manager’s Office that Council waive the competitive bid process in the best interests of the City based on the results of the Mold Assessment Report dated March 3, 2020 and as detailed in my separate memo to council (attached), and approve an expenditure to Guerrero/Gonzalez Engineers, Inc. in an amount of $10,000 for Mechanical Engineering Services, pursuant to the emergency procurement process under Section §31.11 (E)(6)(e) of the City Code. Subsequent to our March 23 meeting that was cancelled, the City also executed the attached contract with Guerrero/Gonzalez Engineers, Inc. so that work could commence. Staff also requests approval of the executed contract as part of this request

C) Recommendation by the City Manager’s Office that Council waive the competitive bid process in the best interests of the City based on the results of the Mold Assessment Report dated March 3, 2020 and as detailed in my separate memo to council (attached), and approve an expenditure to Synergy General Contracting, LLC, (SGC) the lowest of three written quotes, in an amount of $234,400 for mold remediation and repairs at City hall as funds were budgeted in the FY19/20 Budget pursuant to the emergency procurement process under Section §31.11 (E)(6)(e) of the City Code. Subsequent to our March 23 meeting that was cancelled, the City also executed the attached contract SGC so that work could commence. Staff also requests approval of the executed contract as part of this request

D) Recommendation by the City Manager’s Office that Council approve an expenditure to Thermal Concepts, a sole source provider for Trane, an authorized contractor, in an amount not to exceed $83,886 for the replacement of eight coil units related to the HVAC system in the City Hall facility pursuant to the emergency procurement process under Section §31.11 (E)(6)(e) of the City Code

E) Recommendation by the City Manager’s Office that Council waive the competitive bid process in the best interests of the City based on the results of the Mold Assessment Report dated March 3, 2020 and as detailed in my separate memo to council (attached), and approve an expenditure to Williams Scotsman Inc. as a sole source provider, in an amount of $45,823 for a two month rental of two mobile office trailers, including furniture, installation and ADA compliance, pursuant to the emergency procurement process under Section §31.11 (E)(6)(e) of the City Code

Other Business:

A) Request by Vice Mayor Zapata to discuss the Miami-Dade County Circle Project

B) COVID-19 Updates – City Council may Address any of their questions to City Department Heads

C) Request by Councilman Best to discuss the reopening of the Golf Course and City Parks amid the COVID-19 pandemic

D) Appointing a primary and secondary delegate to the Miami-Dade County League of Cities Board of Directors

Reports & Recommendations: A) City Attorney B) City Manager C) City Council

Adjourn

City of Miami Springs Municipal Seal

Details

Date:
April 27, 2020
Time:
6:00 pm
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Event Tags:

 

POST EVENT:  Add your Event to MiamiSprings.com for FREE.  Allowed events include Garage Sales, Fundraisers, Local Sporting Events, Open Houses, Religious Events, Entertainment, and more.   Click to get started.