The City of Miami Springs deferred making a decision on the future management of the Miami Springs Tennis Facility. The City Council wanted to receive a direct presentation before making their final decision. The Council asked to give the top three bidders an opportunity to give a presentation directly to the Council at the next City Council meeting.
The City Council had received a recommendation from staff to move forward with Valiente Tennis Academy as the highest ranked and most qualified respondent. (The full recommendations is listed further below.).
Nevertheless, the City Council wanted to get a direct presentation for the top three bidders before making a final decision. The top three bidders are:
- Valiente Tennis Academy
- Miami Tennis Pro, Corp.
- MGT Academy
Read the full recommendation from the City Staff below:
RECOMMENDATION: Recommendation by Professional Services that Council award and enter a Professional Services Agreement with Deviceful Sports Solutions LLC., DBA Valiente Tennis Academy, as the highest ranked and most qualified respondent to the City’s Request for Proposals for Professional Tennis Management and Operations Services for the Miami Springs Tennis Center.
DISCUSSION: During the council meeting held last December, concerns were raised about the necessity for enhancements and renovations at the tennis center, as well as mention about revenue splits. Additionally, residents voiced their concerns to the council regarding scheduling conflicts and usage of the courts. Concurrently, the existing tennis management group’s contract, scheduled to expire at the start of the fiscal year, prompted the city to prepare for a bidding process as per council recommendations.
On January 24th, 2024, the City published notice of this RFP on the City’s website and on the DemandStar platform, which was broadcasted to 947 potential proposers. On January 30th a mandatory pre-proposal meeting was held and five (5) companies attended this meeting. On February 21st bids were received, four (4) were submitted via DemandStar and one (1) was physically submitted to the City Clerks office.
On March 4th, 2024 the City held an Evaluation Committee Meeting appointed by the City Manager where all proposals were reviewed and evaluated by a selection committee comprised of Lizette Fuentes, Assistant Public Works Director, Juan Garcia, Deputy City Clerk, Fred Gonzalez, Miami Springs Recreation Commission Chairperson, Christopher Hovde, Recreation Contracts Coordinator for the City of Doral, and Caitlin Smith, Special Events-Program Supervisor for Miami Springs. The Evaluation Committee ranked the 5 companies (Attachment “A”). The five (5) companies were short-listed via highest-ranked scoring criteria, in which Deviceful Sports Solutions LLC., DBA Valiente Tennis Academy (Attachment “B”) was considered the highest ranked and most qualified respondent (Attachment “C” Proposal), following in second place was Miami Tennis Pro, Corp. and lastly following in third place was MGT Academy.
Deviceful Sports Solutions LLC, DBA Valiente Tennis Academy, was deemed the most responsive and responsible proposer. Their proposal encompassed sufficient staffing, court reservation software, and a revenue split of 70/30 with the city. Additionally, they outlined plans for upgrades to the tennis facility, including enhancements to the Pro Shop, installation of amenities like ice machines and shade canopies, as well as the potential installation of an outdoor training gym pending approval.
Additionally, Council may choose the Consultant it deems to be the lowest, most responsive, and responsible proposer, considering all aspects of the Proposal, and authorize the City Manager to execute a professional services agreement with the selected Consultant. In line with this recommendation, the council also retains the right to review the top three consultants and request presentations from them if deemed necessary. Ultimately, the City Council holds the final authority to select the Consultant(s) and award any Professional Services Agreement(s).
